Safeguarding Policy

The Southend Care Bank Safeguarding Policy

Policy Purpose

The charitable activities of The Southend Care Bank’s (“SCB”) include working with vulnerable people.  The purpose of this policy is to protect children and vulnerable adults and provide stakeholders and the public with the overarching principles that guide our approach in doing so. 

Safeguarding Principles

We believe that:

• Nobody who is involved in our work should ever experience abuse, harm, neglect or exploitation.
• We all have a responsibility to promote the welfare of all of our beneficiaries,  and volunteers, to keep them safe and to work in a way that protects them.
• We all have a collective responsibility for creating a culture in which our people not only feel safe, but also able to speak up, if they have any concerns.

Safeguarding Policy Applicability

This safeguarding policy applies to anyone working on our behalf, including our charity trustees and other volunteers.

Partner organisations will be required to have their own safeguarding procedures that must, as a minimum, meet the standards outlined below, and include any additional legal or regulatory requirements specific to their work.  These may, but are not limited to:

• Other UK regulators, if applicable, such as Ofsted or CQC.
• Other authorities, such as the DfES or NHS.

Safeguarding should be appropriately reflected in other relevant policies and procedures. 

Types of Abuse

Abuse can take many forms, such as physical, psychological or emotional, financial, sexual or institutional abuse, including neglect and exploitation.  

The Care Act recognises ten categories of abuse that may be experienced by adults. These are listed below, and the associated statutory guidance is available here.

Self-neglect

Modern Slavery

Domestic Abuse

Discriminatory

Organisational

Physical

Sexual

Financial or Material

Neglect and Acts of Omission

Emotional or Psychological

The SCB recognises that abuse may take many forms; for example, cyber bullying, radicalisation, ‘mate’ crime, and forced marriage. Any form of abuse is included in the policy.  

Reporting Safeguarding Concerns

If a crime is in progress, or an individual in immediate danger, call the police, as you would in any other circumstances. 

If you are a beneficiary, or member of the public, make your concerns known to a member of our team, who will deal with the concern, or alert a senior member of the charity (Organisational Board Member or Trustee). All Team Members, Organisational Board Members and Trustees present will be wearing SCB lanyards at all SCB sessions.

For team members, make your concerns known to an Organisational Board Member or a Trustee.   

The Trustees are mindful of their reporting obligations to the Charity Commission in respect of Serious Incident Reporting.  They are aware of the Government guidance on handling safeguarding allegations.

Trustee Safeguarding Responsibilities

Responsibilities should be made clear and individuals provided with any necessary training and resources to enable them to carry out their role.  

Safeguarding should be reflected in Committee Terms of Reference, job descriptions, Annual Plan, reporting to the Trustee Board, and other procedures, as necessary.

This safeguarding policy will be reviewed by the Committee and approved by the Board annually. 

Trustees are aware of and will comply with the Charity Commission guidance on safeguarding and protecting people and also the 10 actions trustee boards need to take to ensure good safeguarding governance. 

A lead trustee/committee member will be given responsibility for the oversight of all aspects of safeguarding, including whistleblowing and H&SW.  This will include:

• Creating a culture of respect, in which everyone feels safe and able to speak up.
• An annual review of safeguarding, with recommendations to the Board.
• Receiving regular reports, to ensure this and related policies are being applied consistently.
• Providing oversight of any lapses in safeguarding.
• Ensuring that any issues are properly investigated and dealt with quickly, fairly and sensitively, and any reporting to the Police/statutory authorities is carried out.
• Leading the organisation in a way that makes everyone feels safe and able to speak up.
• Ensuring safeguarding risk assessments are carried out and appropriate action taken to minimise these risks, as part of our risk management processes.
• Ensuring that all relevant checks are carried out in recruiting staff and volunteers.
• Planning programmes/activities to take into account potential safeguarding risks, to ensure these are adequately mitigated.
• Ensuring that all appointments that require DBS clearance and safeguarding training are identified, including the level of DBS and any training required.
• Ensuring that a central register is maintained and subject to regular monitoring to ensure that DBS clearances and training are kept up-to-date.
• Listening and engaging, beneficiaries, staff, volunteers and others and involving them as appropriate.
• Responding to any concerns sensitively and acting quickly to address these.
• Ensuring that personal data is stored and managed in a safe way that is compliant with data protection regulations, including valid consent to use any imagery or video.
• Making staff, volunteers and others aware of:
  • Our safeguarding procedures and their specific safeguarding responsibilities on induction, with regular updates/reminders, as necessary.
  • The signs of potential abuse and how to report these.

Everyone. 

To be aware of our procedures, undertake any necessary training, be aware of the risks and signs of potential abuse and, if you have concerns, to report these immediately (see above).

Safeguarding And Fundraising

We will ensure that:

• We have a Fundraising Policy which complies with the applicable requirements for safeguarding and fundraising.
• We comply with the Code of Fundraising Practice, including fundraising that involves children.
• Members and volunteers are made aware of the Institute of Fundraising guidance on keeping fundraising safe and the NCVO Guidance on vulnerable people and fundraising.
• Our fundraising material is accessible, clear and ethical, including not placing any undue pressure on individuals to donate.
• We do not either solicit nor accept donations from anyone whom we know or think may not be competent to make their own decisions.
• We are sensitive to any particular need that a donor may have.

Charity Commission – Online Safeguarding Procedures

We will identify and manage online risks by ensuring:

• Volunteers and trustees understand how to keep themselves safe online. You could use high privacy settings and password access to meetings to support this
• The services we use and/or provide are safe and in line with our code of conduct.
• Protect people’s personal data and follow GDPR legislation.
• We have permission to display any images on our website or social media accounts, including consent from an individual, parent, etc.

Owner, Approval, and Version Control

Owner: Jayne Clark-Denyer

Version No	Created by	Approved by	Approval Date	Description / Main Changes	Next Review
0.1	RG		Apr 23	Initial draft	June 23
1.0	RG	Board	07 June 2023		June 2024